BOARD OF TRUSTEES MEETING
MYERS MEMORIAL LIBRARY
November 17, 2015
Present: Diane Crandall, Toni Stone, Debbie Cable, Paul Bell, Larry Marvell, Sherry
Borsheim, Mel Feather, Bob Piede, Jason Bussman, and Roxy Gray.
Absent: Sue Richards
The meeting was called to order by Mel Feather, Board President at 6:30 PM.
The Secretary’s report from the September 2015 meeting was approved as read. Motion made
to accept by Paul Bell and seconded by Larry Marvell. Carried.
Treasurer Report: (Please see attached.)
There has been a 4.38% increase in the investment portfolio. The budget looks fine through
December 2015. Motion made by Larry Marvell to accept the treasurer report. Seconded by
Debbie Cable. Carried.
Paul Bell has abdicated his position as Treasurer, but will continue to be a trustee. He presented a written resignation to the board. The resignation was accepted by the board with much regret and unanimous thank you! Toni Stone accepted the Treasurer position. Paul, Toni and Sherry view the transition as very smooth.
A resignation/retirement letter from Tammy Annis was received. Karen Nielsen also resigned
from her employment due to poor health and lymphoma treatments. Both resignations were
approved, with regret and much gratitude from the board. A motion was made by Paul Bell to
recognize both Tammy and Karen’s service in the form of a plaque, on the door of the children’s room downstairs. (Both ladies were the soul of the story time sessions, thus this seems very appropriate to honor them in this way.)
Elizabeth “Liz” Badgley was welcomed as a new employee to the Myers Memorial Library. She and Becky will manage the online story time.
Karen’s position of 2.5 hours weekly will not be filled.
Director’s Report: (Please see attached.)
The Director’s Report was reviewed by trustees. A motion for acceptance was made by Paul
Bell and second by Debbie Cable. Carried.
At 6:50PM, Bob Piede request the Board enter executive session.
The Board came out of executive session at 7:04PM. Personnel matters were discussed during
this closed session.
A motion to accept the Director’s Report was made by Bob Piede and seconded by Debbie
Paul Bell left the meeting due to another commitment.
Letters with specific points of the job were sent to three separate bidders to rebid the ceiling.
(The original bids were vague and did not incorporate all of the aspects involved for job
completion.) There has been no response thus far after a three week period. If an acceptable
bid comes through, the job can be done in January, February or March of 2016.
Mel has been uncertain as to the exact plumbing needs thus, no bids have been initiated. After
some discussion, it was agreed pipes need replaced between the hot water tank and the kitchen/
bathroom. This is most likely due to age and corrosion. The bids will not include any fixtures.
Bids will be requested from Jamestown Plumbing and Heating, Circle Mechanical and Brendon
Mel stated the connector on the flag pole has been repeatedly coming loose. He has had to
remove the flag several times.
Policies are still in review. Progress has decreased since Tammy has left. However, Diane will get as many as possible done by year’s end.
Wages for 2016:
Sherry Borsheim, bookkeeper will be given a 3% increase in her salary for 2016. She was
thanked by the Board for her exceptional work.
Elizabeth Badgley will begin at minimum wage of $8.75/ hour. She will increase in January
2016 to $9.00 per hour per law.
Diane’s performance review was rated excellent. The Board praised her for her wonderful
leadership and efforts. Her salary will be increased by 3.5% to $23,805 yearly.
2016 Budget Proposal:
It is unknown if the Tanglewood donation will be repeated this year.
The overall budget for 2016 has minimal changes from the 2015 budget.
A motion was made by Bob Pied to accept the 2016 proposed budget as presented. Seconded by Larry Marvell. Carried.
Bob Piede stated,” There is no “earth shattering” news to report from the last meeting.”
The new Trustees Handbook review will be tabled until the new 2015 handbooks have been
The Thank You Reception for the community will be held in March 2016. A specific date
will be established in January.
A motion for adjournment was made by Jason Bussman. Seconded by Debbie Cable.
The next meeting will be on Tuesday, January 19, 2016. Annual meeting of the Association will be held at 6:00 PM. The Trustees Meeting will be held at 6:30PM or immediately following the Association meeting.
Roxy Gray, Co-Secretary