Myers Memorial Library
Board of Trustees meeting
September 15, 2015
Present: Paul Bell, Sherry Borsheim, Jason Bussman, Debbie cable, Diane Crandall, Mel Feather, Larry Marvell, Bob Piede, Sue Richards and Toni Stone.
Absent: Roxy Gray
The meeting was called to order at 6:32 by Mel Feather, board president.
The secretary’s report was reviewed by the trustees. Paul Bell made a motion to accept the minutes as read, Larry Marvell seconded the motion. Carried.
Treasurer’s Report: (Please see attached)
Mel called our attention to two 6 month CD’s that will mature in October and December. They will be rolled over for 6 months. He also noted that our investment portfolio is down 6.23%
At the July board meeting a decision was made to reinvest $10,000 of the $17,022.50 available in the UBS account and the remaining $7, 022.50 transferred to the capital savings account. Additionally all future dividends are to be reinvested. Inadvertently, $1200 has not been reinvested. Bob Piede made a motion that the $1200 be cashed in and placed in the capital savings account. Larry Marvell seconded the motion. Carried. Larry made a motion to accept the treasurer’s report, Toni Stone seconded. Carried.
Director’s Report: (Please see attached)
Diane highlighted #4, stating that she is comfortable with our current policy regarding fines. Also, #6, e-rate starts next month. This is a significant savings for the library.
She shared with us that last year the library received $1272 from Local Library Services Aid (LLSA). This is state money. We have received 90% of this year’s amount, $1144. The rest will come later. We have also received a cash grant of $250 from the CCLS.
CCLS Board Meeting: Bob Piede
^Regarding financial policy, Myers library has a procedure, not a policy.
^The incoming CCLS board president is an experienced librarian from Fredonia State.
^There was discussion about the upcoming Annual Meeting of the CCLS. Bob made a motion to pay for two trustees to attend. Debbie Cable seconded. Carried.
Buildings and Grounds:
^There are 3 bids for the ceiling repair. Bid #1 $3587, Bid #2 $6860, Bid #3 $9850. There was a lengthy discussion due to the large discrepancies between the 3 bids. Debbie made a motion to authorize Mel and Paul to talk with bidder number 1, review all 3 bids and make a decision regarding which bid to accept. Jason Bussman seconded. There was 1 no vote. Carried.
^It was reported that there is a crack on the outside steps on the top landing where the railing is bolted in.
Bob and Mel both spoke to representatives from the Community Foundation regarding establishing an endowment with the Yolande Augusto bequest. If the investment earns 5% interest, the management fee is .9%. The remaining interest of 4.1% of $15,000 would give the library approximately $615 per year. The final decision will be made when we receive the bequest.
^Diane and Tammy will both attend the annual meeting on 10/7/15. A signup sheet was circulated for interested trustees to sign up.
^ There will be a fall book sale, date to be determined.
^Policies: We are lacking some of these, others need to be updated. There will be more information before the November board meeting.
^Appeal letter: our goal is to mail the letter by 10/15/15. Diane will email us a copy to review. We will include a community survey this year. Jason will investigate the possibility of an online survey option.
Jason made a motion to adjourn, Sue Myers seconded. Carried. Meeting adjourned at 8:10.
Debbie Cable Board Co-secretary
(approved November 17, 2015)